Mike Henderson Middle School Track & Field Meet

If you are a coach bringing the team, the meet will need added to your existing Varsity Bound account. If it does not appear on Varsity Bound, please email runcogrun@gmail.com with the district name and gender, and the meet will be added.

GIRLS MEET INFO PACKET

BOYS MEET INFO PACKET

If you are a parent committee bringing a team, work with your middle school coach to register the athletes on varsity bound. If that is not possible, for example you have 7th graders in a district that does not offer 7th grade sports, then email the event coordinator who will supply a different process to register. Parents need to work together: one account per grade, per gender, per school. Event coordinator – Eric Cogdill at runcogrun@gmail.com

• The entry page will open on Friday, March 28, 2025, at 12:01 a.m.
• The final declaration will be on Monday, May 5, 2025, at 11:59 p.m.
• Entry fees are Due Monday, May 5, 2025.

The team name should include your school, not your mascot.

Always remember to save any new updated information by clicking the “Save Without Declaring” button.

You must “Declare” your entry by the closing date of Monday, May 5, at 11:59 p.m. As has been the policy of recent years, the closing date is much closer to the event to allow for adequate lineup preparation and weekend availability of your athletes. And, again, there are no late entries and no entries on the day of the meet.

You are required to enter the names of the relay athletes. You will do this from a dropdown menu on the relay page. Each athlete must be included in your initial team roster to have their names included in the list on the dropdown menu. Entry fee is $10 per athlete listed on your entries

7th grade athletes are allowed to compete on 8th grade relays or in the 8th grade division. BUT, 8th graders cannot compete in any 7th grade events/relays. Additionally, all athletes must compete for the school they competed for during the regular season (no “All-Star” squads allowed)

Seed times/performances should be included for all events. This is done in the “Entry Mark” field. This process is easier using a laptop/computer vs data entry on a phone. Please use performances that the athletes have achieved and not what you think they can achieve. This will help make sure that all heats are seeded as fairly and as accurately as possible. All entries without performances will be assigned to slower sections after all others have been seeded. Please follow the recommended formats for entering seed performances as indicated by the examples listed on the right-hand side of each seed entry box.

Red boxes around seed performances indicate a bad format that needs to be fixed.

Please do not be intimidated by this process. The nice thing about this system is that coaches have complete control of their entries up to the final declaration date. If you have problems do not hesitate to email or text the meet coordinator.

There will be no scratch meeting at the site. You can make new entries, change entries, update seed performances, or scratch athletes/events until the final declaration date. Entries will be automatically seeded in appropriate flights, heats, and sections once entry fees are received. NO CHANGES ON THE DAY OF THE MEET.

You are encouraged to look at the meet program up on the web Wednesday morning to be sure that all athletes are registered. We are using Wayzata Timing and they post all live results at https://results.wayzatatiming.com/. Please don’t hesitate to contact us if you have any questions concerning participating in the meet. Contact Eric Cogdill at runcogrun@gmail.com.

The cost of competing is $10 per registered athlete. Each athlete can do up to four total events, only three of which can be running events.

It is best to complete the payment online. After finalizing your entries in Varsity Bound, you must click on the “Declare” button. It will ask if you are sure and after selecting yes it locks your entries and takes you to a payment page. You can pay then or return later where a “Pay Now” link appears on your entry page. Be sure to use “IA” instead of “Iowa” when entering credit card info.

Payment must be made online or received via the U.S. Postal Service by the due date (Monday, May 5th) or your athletes will be seeded as “no time.” Checks must be made out to IATC or Iowa Association of Track Coaches and sent to mailing address: 

Eric Cogdill — IATC MS State Meet Coordinator

512 NE 47th St.

Ankeny, IA 50021

If your school needs an invoice for check writing, please ask and one will be created for you.

• If this event is canceled for reasons beyond the control of the IATC, there are no refunds of entry fees.
• In the event of inclement weather, there is no scheduled make-up date. We make strong efforts to allow the athletes to compete. We successfully waited out a 90-minute lightning delay in 2021.

• The girls meet is held at Waukee Northwest High School Stadium: 655 N. 10th Street in Waukee
• The boys meet is held at Waukee High School Stadium: Park Road, Waukee (at the intersection of Ashworth and University in Waukee)

Admission will be $10 for adults and $5 for students.

Yes, there will be an extensively stocked concession stand. Out of respect for the hosts who provide 100-plus volunteers and whose only revenue source for undertaking such a large event is concession sales, spectators must refrain from bringing coolers into the stadium. This is the same policy used at the Drake Relays and the Iowa High School State Meet.